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# Tag: Conditional Formatting

## How to create simple in-cell histogram in Excel

To create a simple in-cell histogram, you can use a formula based on the REPT function. This can be handy when you have straightforward data, and want to avoid the complexity of a separate chart. Formula =REPT(barchar,value/100) Explanation In the example shown, the formula is: =REPT(CHAR(110),C11/100) How this formula works The REPT function simply repeats values. For example, this formula…

## Highlight rows that contain in Excel

This tutorial shows how to Highlight rows that contain in Excel using the example below; Formula =SEARCH(text,cocatenated_columns) Explanation If you want to highlight rows in a table that contain specific text, you use conditional formatting with a formula that returns TRUE when the the text is found. The trick is to concatenate (glue together) the columns you want to search…

## Highlight row and column intersection exact match in Excel

This tutorial shows how to Highlight row and column intersection exact match in Excel using the example below; Formula =OR(\$A1=row_val,A\$1=col_val) Explanation To highlight intersecting row(s) and column(s) with conditional formatting based on exact matching, you can use a simple formula based on mixed references and the OR function. In the example shown, the formula used to apply conditional formatting is:…

## Highlight numbers that include symbols in Excel

This tutorial shows how to Highlight numbers that include symbols in Excel using the example below; Formula =IF(ISNUMBER(B4),B4<input,IF(LEFT(B4)=”<“,(MID(B4,2,LEN(B4))+0)<input)) Explanation To highlight numbers less than a certain value, including numbers entered as text like “<9”, “<10”, etc., you can use conditional formatting with a formula strips the symbols as needed and handles the result as a number. In the example shown,…

## Highlight rows with blank cells in Excel

This tutorial shows how to Highlight rows with blank cells in Excel using the example below; Formula =COUNTBLANK(\$B5:\$F5) Explanation To highlight rows that contain one or more blank cells. you can conditional formatting with a simple formula based on the COUNTBLANK function. In the example shown, the range B5:F15 is formatted with a conditional formatting rule based on this formula: =COUNTBLANK(\$B5:\$F5)…

## Highlight values not between X and Y in Excel

This tutorial shows how to Highlight values not between X and Y in Excel using the example below; Formula =OR(A1<lower,A1>upper) Explanation If you want to use conditional formatting to highlight cells that are NOT between two values (a lower and upper limit), you can use a simple formula that returns TRUE when a value meets that condition. For example, if…

## Highlight values greater than in Excel

This tutorial shows how to Highlight values greater than in Excel using the example below; Note: Excel contains built-in “presets” for highlighting values above / below / equal to certain values, but if you want more flexibility you can apply conditional formatting with your own formula as explained in this article. Formula =A1>X Explanation If you want to highlight cells…

## Highlight values between in Excel

This tutorial shows how to Highlight values between in Excel using the example below; Formula =AND(A1>=lower,A1<=upper) Explanation Note: Excel contains many built-in “presets” for highlighting values above / below / between / equal to certain values, but if you want more flexibility you can apply conditional formatting using your own formula as explained in this article. If you want to…

## Highlight top values in Excel

This tutorial shows how to Highlight top values in Excel using the example below; Formula =A1>=LARGE(data,N) Explanation To highlight the highest values in a set of data with conditional formatting, you can use a formula based on the LARGE function. In the example shown, the formula used for conditional formatting is: =B4>=LARGE(data,input) Note: Excel contain a conditional formatting “preset” that highlights…

## Highlight unprotected cells in Excel

This tutorial shows how to Highlight unprotected cells in Excel using the example below; Formula =CELL(“PROTECT”,A1)=0 Explanation To highlight unprotected cells (cells that are unlocked) with conditional formatting, you can use a formula based on the CELL function. In the example shown, the custom formula used to set up conditional formatting is: =CELL(“PROTECT”,A1)=0 Where A1 represents the active cell in the selection…

## Highlight unique values in Excel

This tutorial shows how to Highlight unique values in Excel using the example below; Formula =COUNTIF(data,A1)=1 Explanation Excel contains many built-in “presets” for highlighting values with conditional formatting, including a preset to highlight unique values. However, if you want more flexibility, you can highlight unique values with your own formula, as explained in this article. If you want to highlight…

## Highlight dates in same month and year in Excel

This tutorial shows how to Highlight dates in same month and year in Excel  using the example below; Formula =TEXT(A1,”myyyy”)=TEXT(date,”myyyy”) Explanation If you want to use conditional formatting to highlight dates that are in the same month and year as another date, you can use a simple formula based on the TEXT function. For example, if you have dates in…

## Highlight dates in the next N days in Excel

This tutorial shows how to Highlight dates in the next N days in Excel  using the example below; Formula =AND(A1>TODAY(),A1<=(TODAY()+days)) Explanation If you want to highlight dates that occur in the next N days with conditional formatting, you can do so with a formula that uses the TODAY function with AND. This is a great way to visually flag things…

## Highlight dates that are weekends in Excel

This tutorial shows how to Highlight dates that are weekends in Excel  using the example below; Formula =OR(WEEKDAY(A1)=7,WEEKDAY(A1)=1) Explanation If you want to use conditional formatting to highlight dates occur on weekends (i.e. Saturday or Sunday),  you can use a simple formula based on the WEEKDAY function. For example, if you have dates in the range C4:C10, and want to…

## Highlight duplicate columns in Excel

This tutorial shows how to  Highlight duplicate columns in Excel using the example below; Formula =SUMPRODUCT((row1=ref1)*(row2=ref2)*(row3=ref3))>1 Explanation Excel contains a built-in preset for highlighting duplicate values with conditional formatting, but it only works at the cell level. If you want to find and highlight duplicate columns, you’ll need to use your own formula, as explained below. To highlight duplicate columns,…

## Highlight duplicate rows in Excel

This tutorial shows how to Highlight duplicate rows in Excel using the example below; Formula =COUNTIFS(A:A,\$A1,B:B,\$B1,C:C,\$C1) Explanation Excel contains a built-in preset for highlighting duplicate values with conditional formatting, but it only works at the cell level. If you want to highlight entire rows that are duplicates you’ll need to use your own formula, as explained below. If you want to…

## Highlight duplicate values in Excel

This tutorial shows how to Highlight duplicate values in Excel using the example below; Formula =COUNTIF(data,A1)>1 Explanation Note: Excel contains many built-in “presets” for highlighting values with conditional formatting, including a preset to highlight duplicate values. However, if you want more flexibility, you can highlight duplicates with your own formula, as explained in this article. If you want to highlight…

## Highlight integers only in Excel

This tutorial shows how to Highlight integers only in Excel using the example below; Formula =MOD(A1,1)=0 Explanation To highlight numbers that are integers, you can use a simple formula based on the MOD function. In the example shown, conditional formatting has been applied to the range B4:G11 using this formula: =MOD(B4,1)=0 Note: it’s important that CF formulas be entered relative to…

## Highlight entire rows in Excel

This tutorial shows how to Highlight entire rows in Excel using the example below; Formula =(\$A1=criteria) Explanation To highlight entire rows with conditional formatting when a value meets specific criteria, use a formula with a mixed reference that locks the column. In the example shown, all rows where the owner is “bob” are highlighted with the following formula applied to B5:E12: =\$D5=”Bob” Note: CF…

## Highlight every other row in Excel

This tutorial shows how to Highlight every other row in Excel using the example below; Formula =ISEVEN(ROW()) Explanation If you want to highlight every other row in a table (sometimes called zebra striping) with conditional formatting you can do so with a simple formula that uses either the ISEVEN or ISODD function. For example, if you want to highlight every…

## Highlight multiples of specific value in Excel

This tutorial shows how to Highlight multiples of specific value in Excel using the example below; Formula =MOD(A1,value)=0 Explanation To highlight numbers that are multiples of a another number with conditional formatting, you can use a simple formula based on the MOD function. In the example shown, the formula used to highlight multiples of 9 is: =MOD(B4,\$E\$2)=0 Note: formula is entered…

## Highlight missing values in Excel

This tutorial shows how to Highlight missing values in Excel using the example below; Formula =COUNTIF(list,A1)=0 Explanation To compare lists and highlight values that exist in one but not the other,  you can apply conditional formatting with a formula based on the COUNTIF function. For example, to highlight values A1:A10 that don’t exist C1:C10, select A1:A10 and create a conditional formatting rule…

## Highlight dates greater than in Excel

This tutorial shows how to Highlight dates greater than in Excel using the example below; Formula =A1>DATE(year,month,day) Explanation If you want to highlight dates greater than or less than a certain date with conditional formatting, you can use a simple formula that relies on the date function. For example, if you have dates in the cells B4:G11, and want to…

## Highlight dates between in Excel

This tutorial shows how to Highlight dates between in Excel using the example below; Formula =AND(A1>=date1,A1<=date2) Explanation If you want to highlight dates between two dates with conditional formatting, you can use a simple formula that uses the AND and DATE functions together. For example, if you have dates in the range B4:G11, and want to highlight cells that contain a…

## Highlight data by quartile in Excel

This tutorial shows how to Highlight data by quartile in Excel using the example below; Formula =A1>=QUARTILE(data,quart) Explanation To highlight cells by quartile, you can apply conditional formatting with a formula that uses the QUARTILE function. In the example shown, we are using 4 different conditional formatting rules. Each rule highlights a quartile in the range B4:F11 using the QUARTILE…

## Highlight cells that equal in Excel

This tutorial shows how to Highlight cells that equal in Excel using the example below; Formula =A1=”X” Explanation Note: Excel contains many built-in “presets” for highlighting values with conditional formatting, including a preset to highlight cells that contain a specific value. However, if you want more flexibility, you can use your own formula, as explained in this article. If you…

## Highlight cells that end with in Excel

This tutorial shows how to Highlight cells that end with in Excel using the example below; Formula =COUNTIF(A1,”*text”) Explanation Note: Excel contains many built-in rules for highlighting values with conditional formatting, including a rule to highlight cells that end with specific text. However, if you want more flexibility, you can use your own formula, as explained in this article. If you…

## Highlight cells that contain one of many in Excel

This tutorial shows how to Highlight cells that contain one of many in Excel using the example below; Formula =SUMPRODUCT(–ISNUMBER(SEARCH(things,A1)))>0 Explanation To highlight cells that contain one of many text strings, you can use a formula based on the functions ISNUMBER and SEARCH, together with the SUMPRODUCT function. In the example shown, the conditional formatting applied to B4:B11 is based on…

## Highlight cells that contain in Excel

This tutorial shows how to Highlight cells that contain in Excel  using the example below; Formula =ISNUMBER(SEARCH(substring,A1)) Explanation Note: Excel contains many built-in “presets” for highlighting values with conditional formatting, including a preset to highlight cells that contain specific text. However, if you want more flexibility, you can use your own formula, as explained in this article. If you want to…

## Highlight cells that begin with in Excel

This tutorial shows how to Highlight cells that begin with in Excel using the example below; Formula =SEARCH(“substring”,A1)=1 Explanation Note: Excel contains many built-in “presets” for highlighting values with conditional formatting, including a preset to highlight cells that begin with specific text. However, if you want more flexibility, you can use your own formula, as explained in this article. If…

## Highlight bottom values in Excel

This tutorial shows how to Highlight bottom values in Excel using the example below; Formula =A1<=SMALL(data,N) Explanation To highlight the smallest (bottom) values in a set of data with conditional formatting, you can use a formula based on the SMALL function. In the example shown, the formula used for conditional formatting is: =B4<=SMALL(data,input) Note: Excel contain a conditional formatting “preset” that highlights…

## Highlight approximate match lookup conditional formatting in Excel

This tutorial shows how to Highlight approximate match lookup conditional formatting in Excel using the example below; Formula =OR(\$B5=LOOKUP(width,widths),B\$5=LOOKUP(height,heights)) Explanation To highlight rows and columns associated with an approximate match, you can use conditional formatting with a formula based on the LOOKUP function together with with a logical function like OR or AND. In the example shown, the formula used to…

## Find duplicate values in two columns in Excel

This tutorial shows how to Find duplicate values in two columns in Excel using the example below; Formula =AND(COUNTIF(range1,A1),COUNTIF(range2,A1)) Explanation To highlight duplicate values in two or more columns, you can use conditional formatting with on a formula based on the COUNTIF and AND functions. In the example shown, the formula used to highlight duplicate values is: =AND(COUNTIF(range1,B5),COUNTIF(range2,B5)) Both ranges were…

## Conditional formatting highlight target percentage in Excel

This tutorial shows how to work Conditional formatting highlight target percentage in Excel using the example below;  Formula =A1>=X =A1>=Y =A1<Y Explanation To highlight a percentage value in a cell using different colors, where each color represents a particular level, you can use multiple conditional formatting rules, with each rule targeting a different threshold. In the example shown, conditional formatting is applied to…

## Conditional formatting gantt chart weekends in Excel

This tutorial shows how to work Conditional formatting gantt chart weekends in Excel using the example below; Formula =WEEKDAY(date,2)>5 Explanation To build a Gantt chart with weekends shaded, you can use Conditional Formatting with a formula based on the weekday function.In the example shown, the formula applied the calendar, starting at D4, is: =WEEKDAY(D\$4,2)>5 Note: this formula deals with weekend shading only. To…

## Conditional formatting gantt chart in Excel

This tutorial shows how to work Conditional formatting gantt chart in Excel  using the example below; Formula =AND(date>=start,date<=end) Explanation To build a Gantt chart, you can use Conditional Formatting with a formula based on the AND function. In the example shown, the formula applied to D5 is: =AND(D\$4>=\$B5,D\$4<=\$C5) How this formula works The trick with this approach is the calendar header (row 4),…

## Conditional formatting dates overlap in Excel

This tutorial shows how to work Conditional formatting dates overlap in Excel using the example below; Formula =SUMPRODUCT((start_date<=end_dates)*(end_date>=start_dates))>1 Explanation To highlight cells where dates overlap you can use conditional formatting with a formula based on the SUMPRODUCT function. In the example shown the formula in south E6 is: =SUMPRODUCT((\$C6<=\$D\$5:\$D\$9)*(\$D6>=\$C\$5:\$C\$9))>1 This is the same formula used to highlight entire rows in the table using…

## Conditional formatting date past due in Excel

This tutorial shows how to work Conditional formatting date past due in Excel using the example below; Formula =A1<TODAY() Explanation To highlight dates that are “past due” you can use a conditional formatting and a basic formula to check whether each date is less than today. In the example shown, conditional formatting has been applied to the range C5:C12 with this formula: =C5<TODAY()…

## Conditional formatting column is blank in Excel

This tutorial shows how to Conditionally format column is blank in Excel using the example below; Formula =OR(A1=””,B1=””, C1=””) Explanation To highlight values in one column when values in one or more other columns are blank, you can use the OR function and a basic logical expression to test for blank or empty values. In the example shown, conditional formatting…

## Conditional formatting based on another cell in Excel

This tutorial shows how to Conditionally format based on another cell in Excel using the example below; Formula =A1>=\$J\$1 Explanation To apply conditional formatting based on a value in another cell, you can create a rule based on a simple formula. In the example shown, the formula used to apply conditional formatting to the range C5:G15 is: =C5>=\$J\$6 How this…