Skip to content
Free Excel Tutorials
  • Home
  • Excel For Beginners
  • Excel Intermediate
  • Advanced Excel For Experts

Data Analysis

  • Excel Line Chart
  • How to count table rows in Excel
  • Managing Conditional Formatting Rules in Excel
  • How To Sort One Column or Multiple Columns in Excel
  • How To Remove Duplicates In Excel Column Or Row?

References

  • Count unique text values with criteria
  • Two-column Lookup in Excel
  • Perform case-sensitive Lookup in Excel
  • How to use Excel FORMULATEXT function
  • How to retrieve first match between two ranges in Excel

Data Validations

  • Excel Data validation with conditional list
  • Excel Data validation allow weekday only
  • Excel Data validation exists in list
  • Excel Data validation specific characters only
  • Excel Data validation must begin with

IF with boolean logic in Excel

by

This tutorial shows how to calculate IF with boolean logic in Excel using the example below;

Formula

= IF(criteria1*criteria2*criteria3,result)

Explanation

In the example shown, the formula in F8 is:

{=SUM(IF((color="red")*(region="East")*(quantity>7),quantity))}

Note: this is an array formula, and must be entered with control + shift + enter.

How this formula works

Note: This example demonstrates how to replace a nested IF formula with a single IF in an array formula using boolean logic. This technique can be used to reduce complexity in complex formulas. However, the example is for illustration only. This particular problem could be easily solved with SUMIFS or SUMPRODUCT.

The formulas in F7 and F8 return the same result, but have different approaches. In cell F7, we have the following formula, using a nested IF approach:

{=SUM(IF(color="red",IF(region="east",IF(quantity>7,quantity))))}

This is how Excel evaluates the IFs inside SUM:

=IF({TRUE;FALSE;FALSE;TRUE;FALSE;FALSE;TRUE;FALSE;TRUE},
IF({TRUE;FALSE;TRUE;FALSE;TRUE;FALSE;TRUE;FALSE;TRUE},
IF({FALSE;TRUE;TRUE;TRUE;TRUE;TRUE;TRUE;TRUE;TRUE},quantity)))

In essence, each IF “filters” values into the next IF, and only quantities where all three logical tests return TRUE “survive” the operation. Other quantities become FALSE and are evaluated by SUM as zero. The final result inside SUM is an array of values like this:

=SUM({FALSE;FALSE;FALSE;FALSE;FALSE;FALSE;8;FALSE;10})

FALSE values evaluate to zero, and the SUM function returns a final result of 18.

In F8 we have this formula, which uses a single IF and boolean logic:

=SUM(IF((color="red")*(region="East")*(quantity>7),quantity))

Each logical expression returns a an array of TRUE and FALSE values. When these arrays are multiplied together, the math operation coerces values to ones and zeros in a single array like this:

IF({0;0;0;0;0;0;1;0;1},quantity)

The array of 1s and 0s filters out irrelevant data, and the same result delivered to SUM:

=SUM({FALSE;FALSE;FALSE;FALSE;FALSE;FALSE;8;FALSE;10})

As before, SUM returns a final result of 18.

Post navigation

Previous Post:

VLOOKUP with two client rates in Excel

Next Post:

How to Create Gantt Chart in Excel

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Learn Basic Excel

Ribbon
Workbook
Worksheets
Format Cells
Find & Select
Sort & Filter
Templates
Print
Share
Protect
Keyboard Shortcuts

Categories

  • Charts
  • Data Analysis
  • Data Validation
  • Excel Functions
    • Cube Functions
    • Database Functions
    • Date and Time Functions
    • Engineering Functions
    • Financial Functions
    • Information Functions
    • Logical Functions
    • Lookup and Reference Functions
    • Math and Trig Functions
    • Statistical Functions
    • Text Functions
    • Web Functions
  • Excel VBA
  • Excel Video Tutorials
  • Formatting
  • Grouping
  • Others

Logical Functions

  • IF with boolean logic in Excel
  • How to use Excel XOR Function
  • Complete List of Excel Logical Functions, References and Examples
  • IFERROR function: Description, Usage, Syntax, Examples and Explanation
  • How to use Excel TRUE Function

Date Time

  • Count dates in current month in Excel
  • How to calculate percent of year complete in Excel
  • Sum through n months in Excel
  • How to calculate next scheduled event in Excel
  • Get week number from date in Excel

Grouping

  • If cell contains one of many things in Excel
  • Categorize text with keywords in Excel
  • Running count group by n size in Excel
  • Group numbers with VLOOKUP in Excel
  • How to randomly assign people to groups in Excel

General

  • Advanced Number Formats in Excel
  • Using Existing Templates in Excel
  • How to test a range for numbers in Excel
  • AutoRecover file that was never saved in Excel
  • How to calculate percent sold in Excel
© 2023 xlsoffice . All Right Reserved. | Teal Smiles | Abbreviations And Their Meaning