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Lookup and Reference Examples

  • Merge tables with VLOOKUP in Excel
  • VLOOKUP function: Description, Usage, Syntax, Examples and Explanation
  • Count rows that contain specific values in Excel
  • Count unique text values with criteria
  • How to get last row in mixed data with blanks in Excel

Data Analysis Examples

  • How to Use Solver Tool in Excel
  • Conditional Formatting Rules in Excel
  • Understanding Anova in Excel
  • Randomize/ Shuffle List in Excel
  • How to sum a total in multiple Excel tables

Data Validation Examples

  • Excel Data validation unique values only
  • Excel Data validation specific characters only
  • Data validation must not exist in list
  • Excel Data validation date in next 30 days
  • Excel Data validation allow weekday only

Conditional Formatting New Rule with Formulas in Excel

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If the Highlight Cells Rules, Top/Bottom Rules, Data Bars, Color Scales and Icon Sets are not sufficient, you can create a new rule. For example, highlight the codes below that occur more than once in the range A2:A10 andhave a score greater than 100.

1. Select the range A2:A10.


2. On the Home tab, in the Styles group, click Conditional Formatting.

Worked Example:   Conditional formatting column is blank in Excel

3. Click New Rule.

Note: Highlight Cells Rules, Top/Bottom Rules, Data Bars, Color Scales and Icon Sets are shortcuts. They can also be found under New Rule.

4. Select ‘Use a formula to determine which cells to format’.

5. Enter the formula =AND(COUNTIF($A$2:$A$10,A2)>1,B2>100)

6. Select a formatting style and click OK.

Worked Example:   How To Compare Two Lists in Excel

Result. Excel formats cell A5 because code A occurs more than once in the range A2:A10 and the value 150 in cell B5 is greater than 100.

Explanation: COUNTIF($A$2:$A$10,A2) counts the number of codes in the range A2:A10 that are equal to the code in cell A2. If COUNTIF($A$2:$A$10,A2) > 1 and B2 > 100, Excel formats cell A2. Because we selected the range A2:A10 before we clicked on Conditional Formatting, Excel automatically copies the formula to the other cells. Thus, cell A3 contains the formula =AND(COUNTIF($A$2:$A$10,A3)>1,B3>100), cell A4 =AND(COUNTIF($A$2:$A$10,A4)>1,B4>100), etc. Notice how we created an absolute reference ($A$2:$A$10) to fix this reference.

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