Excel Tutorials for beginners, Intermediates and experts.
Use the buttons on the View tab to zoom to a specific percentage and to zoom to a selection. In most cases, you can use the minus and plus symbols in the status bar to quickly zoom the document. 1. To quickly zoom the document, use the minus and plus symbols in the status bar. To zoom …
Excel periodically saves a copy of your Excel file. Learn how to recover a file that was never saved and how to recover a file that has been saved at least once. If Excel crashes, it displays the Document Recovery Pane, the first time you open Excel again. This is a quick way to recover the …
Learn how to check the spelling of text in Excel. You can also add words to your custom dictionary or AutoCorrect list. 1. Open a worksheet with some spelling errors. 2. On the Review tab, in the Proofing group, click Spelling. 3. Select a suggestion and click Change to correct the misspelling in cell A2. 4. Click Change …
Book.xltx and Sheet.xltx are two special templates you can create and add to the XLStart folder. As a result, Excel uses Book.xltx as the basis for new workbooks and Sheet.xltx as the basis for new worksheets. Book.xltx To create Book.xltx, execute the following steps. 1. Create a workbook. For example, change the row height of all rows on the …
Excel has many built-in formats. You can select standard number formats such as General, Number, Currency, Accounting, Short Date, Long Date, Time, Percentage, Fraction, Scientific, Text on the home tab of the ribbon using the Number Format menu. If you cannot find the right format, you can create a custom number format. N/B: A custom number …
To quickly delete a row in Excel, select a row and use the shortcut key CTRL – (minus sign). To quickly delete multiple rows, select multiple rows and use the same shortcut. Delete Row To delete a row in Excel, execute the following steps. 1. Select a row. 2. Right click, and then click Delete. Result: Note: …
To quickly insert a row in Excel, select a row and use the shortcut keys CTRL SHIFT +. To quickly insert multiple rows, select multiple rows and use the same shortcut. Insert Row To insert a row in Excel, execute the following steps. 1. Select a row. 2. Right click, and then click Insert. Result: Note: instead of …
Excel Ribbon: Navigation, Customizing and Collapsing. Navigate through Excel Ribbon Excel Ribbon are directly below File, Home, Insert, Page layout, Formulas, Data, Review and View tabs. Excel selects the ribbon’s Home tab when you open a workbook. You can checkout our previous post on Working with Excel ribbon. Customize Excel Ribbon The essence of customizing the ribbon is mainly …
To help prevent changes to a final version of an excel file, you Mark a workbook as final. Only use this feature to discourage editing. Users can still edit the workbook. Here are steps to Mark a workbook as final below: 1. Open a workbook. 2. On the File tab, click Info. 3. Click Protect Workbook, Mark as …
Ribbon in Excel Function Excel ribbon is a strip of buttons and icons located above the work area that was first introduced in Excel 2007 version. The ribbon replaces the menus and toolbars found in earlier versions of Excel. Working with and Understanding Excel Ribbon Above the ribbon are a number of tabs, such as …
Lock specific areas of a worksheet You can lock cells in Excel if you want to protect cells from being edited. In this example, we will lock cell A2. Before you start: by default, all cells are locked. However, locking cells has no effect until you protect the worksheet. So when you protect a worksheet, all your cells (=worksheet) will …
Paste Special Transpose Transpose Function Use the ‘Paste Special Transpose’ option to switch rows to columns or columns to rows in Excel. You can also use the TRANSPOSE function. Paste Special Transpose To transpose data, execute the following steps. 1. Select the range A1:C1. 2. Right click, and then click Copy. 3. Select cell E2. 4. Right …
Formula auditing in Excel allows you find and correct errors in formulas. Also, displays the relationship between formulas and cells using Trace Precedents, Remove Arrows, Trace Dependents, Show Formulas, Error Checking and Evaluate Formula. The example below helps you master Formula Auditing quickly and easily. Trace Precedents You have to pay $96.00. To show arrows that indicate which cells are used …
This example describes how to create a calendar in Excel (2019 calendar, 2020 calendar, etc). If you are in a hurry. Note: the instructions below do not teach you how to format the worksheet. We assume that you know how to change font sizes, font styles, insert rows and columns, add borders, change background colors, etc. This is what …
Only show just the data that you need to see or print by hiding columns or rows in Excel. Sometimes it can be useful to hide columns or rows. Hide To hide a column, execute the following steps. 1. Select a column. 2. Right click, and then click Hide. Result: Note: to hide a row, select a row, …
Excel Operators are simply functions used to perform/calculate Mathematical Operations. Although the Excel Operators are not, strictly speaking, Excel Functions, they are frequently used with Excel Functions and as a part of Excel Formulas. Therefore we have provided a brief explanation of Excel Operators in the following page: Excel Operators Excel Mathematical Operators – used to …
You probably know how to change the width of a column in Excel, but do you know how to automatically fit the widest entry in a column? AutoFit Column Width The default width of a column is 64 pixels. 1. You can change the width of a column by clicking and dragging the right border of the column …
This chapter takes you through 44 IF function Questions and Answers in Excel. EXCEL IF function tests a user-defined condition and returns one result if the condition is TRUE, and another result if the condition is FALSE Here are practical examples of IF function test in Excel: Question 1: In Microsoft Excel, I’m trying to use the IF …
This tutorial shows how to Count cells less than in Excel using the example below; Formula =COUNTIF(range,”<X”) Explanation To count the number of cells that contain values less than a particular number, you can use the COUNTIF function. In the generic form of the formula (above) rng represents a range of cells that contain numbers, …
This tutorial shows how to Count cells that contain errors in Excel using the example below; Formula =SUMPRODUCT(–ISERR(range)) Explanation To count cells that contain errors, you can use the ISERR function, wrapped in the SUMPRODUCT function. In the example shown, E5 cell contains this formula: =SUMPRODUCT(–ISERROR(B5:B9)) How this formula works SUMPRODUCT accepts one or more arrays, multiplies …
This tutorial shows how to Count cells that do not contain errors in Excel using the example below; Formula =SUMPRODUCT(–NOT(ISERR(range))) Explanation To count the number of cells that contain errors, you can use the ISERR and NOT functions, wrapped in the SUMPRODUCT function. In the example, the active cell contains this formula: =SUMPRODUCT(–NOT(ISERR(B4:B8))) How this …
This tutorial shows how to Count cells that do not contain many strings in Excel using the example below; Formula {=SUM(1-(MMULT(–(ISNUMBER(SEARCH(TRANSPOSE (exclude),data))),ROW(exclude)^0)>0))} Explanation To count cells that do not contain many different strings, you can use a rather complex formula based on the MMULT function. In the example shown, the formula in F5 is: {=SUM(1-(MMULT(–(ISNUMBER(SEARCH(TRANSPOSE …
This tutorial shows how to Subtotal by color in Excel using the example below; If you need to subtotal numbers by color, you can easily do so with the SUMIF function. Formula =SUMIF(color_range,criteria,number_range) Explanation In the example shown, the formula in G5 is: =SUMIF($B$4:$B$11,F5,$D$4:$D$11) How this formula works The SUMIF function takes three arguments: range, …
This tutorial shows how to Subtotal by invoice number in Excel using the example below; Formula =IF(COUNTIF(range,criteria)=1,SUMIF(range,criteria,sumrange,””) Explanation To subtotal values by invoice number, you can use a formula based on COUNTIF and SUMIF. In the example shown, the formula in E5 is: =IF(COUNTIF($B$5:B5,B5)=1,SUMIF($B:$B,B5,$D:$D),””) How this formula works This formula uses COUNTIF with an expanding range to …
This tutorial shows how to Subtotal invoices by age in Excel using the example below; Formula =SUMIF(age,criteria,amount) Explanation If you need to subtotal invoice amounts by age, you can easily do so with the SUMIF function. In the example shown, the formula in G5 is: =SUMIF(age,G5,amount) Where age is a named range for the range …
This tutorial shows how to Sum by group in Excel using the example below; Formula =IF(B5=B4,””,SUMIF(B:B,B5,C:C)) Explanation To subtotal data by group or label, directly in a table, you can use a formula based on the SUMIF function. In the example shown, the formula in D5 is: =IF(B5=B4,””,SUMIF(B:B,B5,C:C)) Note: data must be sorted by the …
This tutorial shows how to 3D SUMIF for multiple worksheets in Excel using the example below; Formula =SUMPRODUCT(SUMIF(INDIRECT (“‘”&sheets&”‘!”&”range”),criteria, INDIRECT(“‘”&sheets&”‘!”&”sumrange”))) Explanation To conditionally sum identical ranges that exist in separate worksheets, all in one formula, you can do so with the SUMIF function + INDIRECT, wrapped in SUMPRODUCT. In the example, the formula looks like …
To separate the contents of one Excel cell into separate columns, you can use the ‘Convert Text to Columns Wizard’. For example, when you want to separate a list of full names into last and first names. 1. Select the range with full names. 2. On the Data tab, in the Data Tools group, click Text to Columns. …
This lesson illustrates a quick and easy way to enter data in Excel using the fill handle. The fill handle is used to automatically fill data in series in a worksheet e.g serial Number, Days of the Week, Months of the year, Date and Time, etc. 1. For example, enter the value 10 into cell …
How do you know which paper size when you want to print in Excel? | Selecting a Paper Size Working excel files is one thing, knowing what paper size to print completed work is another. In most cases, you’ll use the standard 8.5-x-11-inch letter-sized paper to print your worksheets. However, if you find that you …
Templates are predefined layouts, patterns, structures built that can be reused. Microsoft office Excel comes with multiple in built Templates. If you often use the same layout or data, instead of creating an Excel workbook from scratch, you can create a workbook based on a template. There are many free templates available, waiting to be used. Existing Templates …
Excel obviously allows you to print your worksheets to a printer. Sometimes a worksheet will fit on a single page, but other times it will flow to another page. These steps teaches you how to print a worksheet and how to change some important print settings in Excel such as: Print a Worksheet What to …
Why do you need to share data in another file format? Most of the time, you’ll simply need to paste static Excel data in a Word document Other times you may want to paste data and then click Linked to Worksheet Object. Screenshots on how to share Excel data with Word documents and other files 1. …
Limit Others From Accessing Excel Workbook by Adding Password To Your File. Encrypt an Excel file with a password so that it requires a password to open it. A password protect an excel file, lock an excel spreadsheet from editing but allow read-only. Steps To Password Protect a Workbook in Excel 1. Open a workbook. 2. On the File …
Quick Tips On How To Set Multiple Print Areas in Excel A print area is one or more ranges of cells that you designate to print when you don’t want to print the entire worksheet. If you print a specific selection on a worksheet frequently, you can define a print area that includes just that selection. …
Cell references in Excel are very important. Building a structure or a template in excel using formula one needs to understand the difference between relative, absolute and mixed reference. Relative Reference To identify relative referencing, it is simply the ‘cell name’ as illustrated below. N/B: Cell Name comprises of a column label and a row number of …
A good knowledge of keyboard shortcuts for Excel helps user work more efficiently. The Excel shortcut keys make us work 10 times faster than using the normal conventional way to solve office challenges. Sometimes, computer users wonder how proficient their colleagues are in using Microsoft Office Excel without the aide of mouse. This post is …
It could be challenging sometimes working in excel and you find ##### error, #NAME? error , #VALUE! error , #DIV/0! error and #REF! error on your worksheet. This chapter teaches you how to deal with some common formula errors in Excel. ##### error When your cell contains this error code, the column isn’t wide enough to display the value. 1. Click …
Array Formulas: Without Array Formula, With Array Formula and F9 Key This chapter helps you understand array formulas in Excel. Single cell array formulas perform multiple calculations in one cell. With Array Formula We don’t need to store the range in column D. Excel can store this range in its memory. A range stored in Excel’s memory is called …
Understanding Cell Ranges, Auto fills, Copy/Paste, Insert Row, Column in Excel Auto fill options in excel is to cell based on another or fill column with same value without dragging CELL Ranges People find it difficult to understand Cell Ranges in Excel. To effectively work with formulas it is apparent to have a good knowledge …