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Excel Tutorials for beginners, Intermediates and experts.

Transpose: Switch ‘Rows to Columns’ or ‘Columns to Rows’ in Excel

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Paste Special Transpose Transpose Function Use the ‘Paste Special Transpose’ option to switch rows to columns or columns to rows in Excel. You can also use the TRANSPOSE function. Paste Special Transpose To transpose data, execute the following steps. 1. Select the range A1:C1. 2. Right click, and then click Copy. 3. Select cell E2. 4. Right …

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Lock Cells in a Worksheet Excel

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Lock specific areas of a worksheet You can lock cells in Excel if you want to protect cells from being edited. In this example, we will lock cell A2. Before you start: by default, all cells are locked. However, locking cells has no effect until you protect the worksheet. So when you protect a worksheet, all your cells (=worksheet) will …

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Flash Fill in Excel

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Use flash fill in Excel 2013 or later to automatically extract or combine data. Join 1. For example, use flash fill to join the last names in column A and the first names in column B to create email addresses. 2. First, tell Excel what you want to do by entering a correct email address in cell C1. 3. …

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Automatically fill series of cells in Excel using AutoFill

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This lesson illustrates a quick and easy way to enter data in Excel using the fill handle. The fill handle is used to automatically fill data in series in a worksheet e.g serial Number, Days of the Week, Months of the year, Date and Time, etc. 1. For example, enter the value 10 into cell …

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Cell References: Relative, Absolute and Mixed Referencing Examples

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Cell references in Excel are very important. Building a structure or a template in excel using formula one needs to understand the difference between relative, absolute and mixed reference. Relative Reference To identify relative referencing, it is simply the ‘cell name’  as illustrated below. N/B: Cell Name comprises of a column label and a row number of …

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Print Excel Sheet In Landscape Or Portrait

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Excel can fit three more columns of information on the page in landscape mode than it can in portrait mode. By default, paper orientation is mostly portrait. This article shows how to change paper orientation in Excel before printing a worksheet or workbook. Print a worksheet in landscape or portrait orientation Steps to change page …

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Find, Select, Replace and Go To Special in Excel

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Detailed steps on how to use Excel Find, Select, Replace & Go To Features You can use Excel’s Find and Replace feature to quickly find specific text and replace it with other text. You can use Excel’s Go To Special feature to quickly select all cells with formulas, comments, conditional formatting, constants, data validation, etc. Find To quickly find …

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How to choose page/paper size in Excel before Printing

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How do you know which paper size when you want to print in Excel? |  Selecting a Paper Size Working excel files is one thing, knowing what paper size to print completed work is another. In most cases, you’ll use the standard 8.5-x-11-inch letter-sized paper to print your worksheets. However, if you find that you …

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Using Existing Templates in Excel

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Templates are predefined layouts, patterns, structures built that can be reused. Microsoft office Excel comes with multiple in built Templates. If you often use the same layout or data, instead of creating an Excel workbook from scratch, you can create a workbook based on a template. There are many free templates available, waiting to be used. Existing Templates …

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How to make excel worksheets print on one page?

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Excel obviously allows you to print your worksheets to a printer. Sometimes a worksheet will fit on a single page, but other times it will flow to another page. These steps teaches you how to print a worksheet and how to change some important print settings in Excel such as: Print a Worksheet What to …

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How to password protect excel sheet?

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Limit Others From Accessing Excel Workbook by Adding Password To Your File. Encrypt an Excel file with a password so that it requires a password to open it. A password protect an excel file, lock an excel spreadsheet from editing but allow read-only. Steps To Password Protect a Workbook in Excel 1. Open a workbook. 2. On the File …

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How to set or clear a print area in Excel Worksheet

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Quick Tips On How To Set Multiple Print Areas in Excel A print area is one or more ranges of cells that you designate to print when you don’t want to print the entire worksheet. If you print a specific selection on a worksheet frequently, you can define a print area that includes just that selection. …

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Advanced Number Formats in Excel

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Excel has many built-in formats. You can select standard number formats such as General, Number, Currency, Accounting, Short Date, Long Date, Time, Percentage, Fraction, Scientific, Text on the home tab of the ribbon using the Number Format menu. If you cannot find the right format, you can create a custom number format. N/B: A custom number …

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231 Keyboard Shortcut Keys In Excel

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A good knowledge of keyboard shortcuts for Excel helps user work more efficiently. The Excel shortcut keys make us work 10 times faster than using the normal conventional way to solve office challenges. Sometimes, computer users wonder how proficient their colleagues are in using Microsoft Office Excel without the aide of mouse. This post is …

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Common Errors in Excel

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It could be challenging sometimes working in excel and you find ##### error, #NAME? error , #VALUE! error , #DIV/0! error and #REF! error on your worksheet. This chapter teaches you how to deal with some common formula errors in Excel. ##### error When your cell contains this error code, the column isn’t wide enough to display the value. 1. Click …

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With vs Without Array Formula in Excel

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Array Formulas: Without Array Formula, With Array Formula and F9 Key This chapter helps you understand array formulas in Excel. Single cell array formulas perform multiple calculations in one cell. With Array Formula We don’t need to store the range in column D. Excel can store this range in its memory. A range stored in Excel’s memory is called …

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Creating and Opening an existing file in Excel

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A workbook is another word for your Excel file as referred by Microsoft.. And, also a workbook comprises of several worksheets depending on the user. When you start Excel, click Blank workbook to create an Excel workbook from scratch. Open an Existing Workbook To open a workbook you’ve created in the past, execute the following steps. 1. On the File …

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Select, Insert, Rename, Move, Delete Worksheets in Excel

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How To: Select, Insert, Rename, Move, Delete A Worksheet From A Workbook A worksheet is a collection of cells where you keep and manipulate the data. Each Excel workbook can contain multiple worksheets. Select a Worksheet in Excel When you open an Excel workbook, Excel automatically selects Sheet1 for you. The name of the worksheet appears on its sheet …

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Share Excel data with Word documents

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Why do you need to share data in another file format? Most of the time, you’ll simply need to paste static Excel data in a Word document Other times you may want to paste data and then click Linked to Worksheet Object. Screenshots on how to share Excel data with Word documents and other files 1. …

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Customize Ribbon In Excel

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Excel Ribbon: Navigation, Customizing and Collapsing.  Navigate through Excel Ribbon Excel Ribbon are directly below File, Home, Insert, Page layout, Formulas, Data, Review and View tabs. Excel selects the ribbon’s Home tab when you open a workbook. You can checkout our previous post on Working with Excel ribbon. Customize Excel Ribbon The essence of customizing the ribbon is mainly …

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Excel Ribbon Quick Overview For Beginners

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Ribbon in Excel Function Excel ribbon is a strip of buttons and icons located above the work area that was first introduced in Excel 2007 version. The ribbon replaces the menus and toolbars found in earlier versions of Excel. Working with and Understanding Excel Ribbon Above the ribbon are a number of tabs, such as …

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Excel Autofill Cell Ranges, Copy, Paste

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Understanding Cell Ranges, Auto fills, Copy/Paste, Insert Row, Column in Excel Auto fill options in excel is to cell based on another or fill column with same value without dragging CELL Ranges People find it difficult to understand Cell Ranges in Excel. To effectively work with formulas it is apparent to have a good knowledge …

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How to get random value from list or table in Excel

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To get a random value from a table or list in Excel, you can use the INDEX function with help from the RANDBETWEEN and ROWS functions. Formula =INDEX(data,RANDBETWEEN(1,ROWS(data)),1) Note: this formula uses the named range “data” (B5:E104) for readability and convenience. If you don’t want to use a named range, substitute $B$5:$E$104 instead. Explanation In …

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Basic numeric sort formula in Excel

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To dynamically sort data that contains only numeric values, you can use a helper column and a formula created with the RANK and COUNTIF functions. Formula =RANK(A1,values)+COUNTIF(exp_rng,A1)-1 Note: this formula is the set-up for a formula that can extract and display data using a predefined sort order in a helper column. One example here. Explanation In the example shown, the …

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How to generate random times at specific intervals in Excel

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To generate random times in at specific intervals you can use the RAND function with the FLOOR function. See example below: Formula =FLOOR(RAND(),”0:15″) Explanation In the example shown, the formula in B6 is: =FLOOR(RAND(),”0:15″) which generates a random time at a 15-minute interval. How this formula works The RAND function generates a decimal number between …

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Basic error trapping example in Excel

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To catch errors that a formula might trigger in a worksheet, you can use the IFERROR function to display a custom message, or nothing at all. See example below: Formula =IFERROR(formula,value_if_error) Explanation In the example shown, the formula in E5 is: =IFERROR(C5/D5,””) How this formula works In this example, the IFERROR function is used to …

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How to fill cell ranges with random text values in Excel

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To quickly fill a range of cells with random text values, you can use a formula based on the CHOOSE and RANDBETWEEN functions. Formula =CHOOSE(RANDBETWEEN(1,3),”Value1″,”Value2″,”Value3″) Note that RANDBETWEEN will calculate a new value whenever the worksheet is changed. Once you have values in the range, you may want to replace the formulas with values to …

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Convert column number to letter in Excel

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To convert a column number to an Excel column letter (e.g. A, B, C, etc.) you can use a formula based on the ADDRESS and SUBSTITUTE functions. See example below: Formula =SUBSTITUTE(ADDRESS(1,col_number,4),”1″,””) Explanation In the example shown, the formula in C5 is: =SUBSTITUTE(ADDRESS(1,B5,4),”1″,””) The first step is to construct an address that contains the column …

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Convert column letter to number in Excel

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To convert a column letter to an regular number (e.g. 1, 10, 26, etc.) you can use a formula based on the INDIRECT and COLUMN functions. See example below: Formula =COLUMN(INDIRECT(letter&”1″)) Explanation In the example shown, the formula in C5 is: =COLUMN(INDIRECT(B5&”1″)) How this formula works The first step is to construct a standard “A1” …

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How to fill cell ranges with random number from fixed set of options in Excel

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To quickly fill a range of cells with random numbers from a set of fixed options (i.e. 25,50,75,100), you can use a formula based on the CHOOSE and RANDBETWEEN functions. Formula =CHOOSE(RANDBETWEEN(1,4),num1,num2,num3,num4) Explanation In the example shown, the formula in B4 is: =CHOOSE(RANDBETWEEN(1,4),25,50,75,100) Which returns a random number from the numbers provided. How this formula …

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How to generate random number between two numbers in Excel

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To generate random integers between two numbers, you can use the RANDBETWEEN function. Formula =RANDBETWEEN(lower,upper) Explanation In the example shown, the formula in B5 is: =RANDBETWEEN(1,100) This formula is then copied down from B5 to B11. The result is random numbers between 1-100. Note that the RANDBETWEEN function will generate new numbers whenever a change …

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How to create dynamic named range with INDEX in Excel

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This tutorials show examples one and two dynamic named ranges created. The first is created with the INDEX function together with the COUNTA function. Dynamic named ranges automatically expand and contract when data is added or removed. Formula =$A$1:INDEX($A:$A,lastrow) Explanation This page shows an example of a dynamic named range created with the INDEX function together with the COUNTA function. …

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Check if multiple cells have same value in Excel

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To confirm that a range of cells all have the same value, you can use a formula based on the COUNTIF function. Formula =COUNTIF(range,”<>value”)=0 Explanation In the example shown, the formula in C9 is: =COUNTIF(C5:C8,”<>ok”)=0 Note: this formula is not case-sensitive, you can find a case-sensitive formula here. How this formula works This formula relies on …

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Check if multiple cells have same value with case sensitive in Excel

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To verify that multiple cells have the same value with a case-sensitive formula, you can use a simple array formula based on the EXACT and AND functions. See example below: Formula {=AND(EXACT(range,value))} Explanation In the example shown, the formula in G5 is: =AND(EXACT(B5:F5,B5)) This is an array formula and must be entered with control + …

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Check if range contains a value not in another range in Excel

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To test if a range contains any values (i.e. at least one value) not in another range, you can use the SUMPRODUCT function with MATCH and ISNA. The MATCH function receives a single lookup value, and returns a single match if any. In this case, however, we are giving MATCH an array for lookup value, …

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How to test a range for numbers in Excel

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To test a range for numbers, you can use a formula based on the ISNUMBER and SUMPRODUCT functions. See example below: Formula =SUMPRODUCT(–ISNUMBER(range))>0 Explanation In the example shown, the formula in xxxx is: =SUMPRODUCT(–ISNUMBER(C5:C9))>0 How this formula works Working from the inside out, the ISNUMBER function will return TRUE when given a number and FALSE if …

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How to add sequential row numbers to a set of data in Excel

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To add sequential row numbers to a set of data with a formula, you can use the ROW function. See example below: Formula =ROW()-offset Explanation In the example shown, the formula in B5 is: =ROW()-4 How this formula works When not given a reference, the ROW function returns the row number of the current row. …

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How to count total number of cells in a rectangular range in Excel

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If you need to count the total number of cells in a rectangular range, you can do so with the ROWS and COLUMNS functions. Formula =ROWS(range)*COLUMNS(range) Note that this formula only works for a single rectangular range of cells. Explanation In the example, the active cell contains this formula: =ROWS(B4:C9)*COLUMNS(B4:C9) How this formula works There …

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How to count total columns in range in Excel

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If you need to count the number of columns in a range, use the COLUMNS function. COLUMNS counts the number of columns in and returns the result as a number. Formula =COLUMNS(range) Explanation In the example, the active cell contains this formula: =COLUMNS(B4:C9)

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Basic text sort formula in Excel

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To dynamically sort text values in alphabetical order, you can use use a formula based on the COUNTIF function. Formula =COUNTIF(range,”<=”&A1) Explanation In the example shown, the formula in C5 is: =COUNTIF(countries,”<=”&B5) where “countries” is the named range B4:B13 How this formula works This formula uses the “greater than or equal to” operator with text, something you …

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