Mastering the basic Excel formulas is critical for beginners to become highly proficient in data analysis. A formula is an expression which calculates the value of a cell. Functions are predefined formulas and are already available in Excel. Every formula in Excel starts with an equal sign, then the function name and in bracket a …
COUNTIF is one of the statistical functions, it is used to count the number of cells that meet a criterion This chapter covers many easy to follow COUNTIF examples like Numbers, Text, Booleans, Errors and ‘Or Criteria’. Numbers 1. The COUNTIF function below counts the number of cells that contain the value 20. 2. The following COUNTIF …
This example shows you how to create an array formula that counts unique values. Examples: 1.. To count the number of 5’s, use the following function. We use the COUNTIF function. 2. To count the unique values (don’t be overwhelmed), we add the SUM function, 1/, and replace 5 with A1:A6. 3. Finish by pressing CTRL + SHIFT …
To check if a cell contains specific text, you can use the ISNUMBER and the SEARCH function in Excel. The ISNUMBER functions is used to check for a numeric value and the SEARCH function returns the location of a substring in a string. There’s no CONTAINS function in Excel. 1. To find the position of a substring in a text …
How to count data based upon multiple criteria? Counting with Or criteria in Excel can be tricky. This article shows several easy to follow examples. 1. We start simple. For example, we want to count the number of cells that contain Google or Facebook (one column). 2a. However, if we want to count the number of rows that contain Google or Stanford …
This example teaches you how to insert checkbox to create a checklist in Excel. First, turn on the Developer tab. Next, you can create a checklist. You can also insert a check mark symbol. To create this checklist, execute the following steps. 1. On the Developer tab, in the Controls group, click Insert. 2. Click Check Box in the Form Controls section. 3. …
This tutorial shows how to Count cells that contain five characters using the example below; Formula =COUNTIF(range,”?????”) Explanation To count the number of cells that contain a certain number of characters text, you can use the COUNTIF function. In the example above “?” is a wildcard matching any single character. In the example, the active cell contains this formula: …
This tutorial shows Summary count with percentage breakdown in Excel using the example below; Formula =COUNTIF(range,criteria)/COUNTA(range) Explanation To generate a count with a percentage breakdown, you can use the COUNTIF or COUNTIFS function, together with COUNTA. In the example shown the formula in H4 is: =COUNTIF(category,F4)/COUNTA(category) How this formula works COUNTIF is set up to …
This tutorial shows how to Count cells that contain negative numbers using the example below; Formula =COUNTIF(range,”<0″) Explanation To count the number of cells that contain negative numbers in a range of cells, you can use the COUNTIF function. In the example, the active cell contains this formula: =COUNTIF(B2:B6,”<0″) How this formula works COUNTIF counts the number …
This tutorial shows how to Subtotal by invoice number in Excel using the example below; Formula =IF(COUNTIF(range,criteria)=1,SUMIF(range,criteria,sumrange,””) Explanation To subtotal values by invoice number, you can use a formula based on COUNTIF and SUMIF. In the example shown, the formula in E5 is: =IF(COUNTIF($B$5:B5,B5)=1,SUMIF($B:$B,B5,$D:$D),””) How this formula works This formula uses COUNTIF with an expanding range to …
This tutorial shows how to Count cells that contain positive numbers in Excel using the example below; Formula =COUNTIF(range,”>0″) Explanation To count positive numbers in a range of cells, you can use the COUNTIF function. In the example, the active cell contains this formula: =COUNTIF(B2:B6,”>0″) How this formula works COUNTIF counts the number of cells …
This tutorial shows how to Break ties with helper column and COUNTIF in Excel using the example below; Formula =A1+(COUNTIF(exp_rng,A1)-1)*adjustment Explanation To break ties, you can use a helper column and the COUNTIF function to adjust values so that they don’t contain duplicates, and therefore won’t result in ties. In the example shown, the formula in D5 …
This tutorial shows how to Count cells that contain specific text in Excel using the example below; Formula =COUNTIF(range,”*text*”) Explanation To count the number of cells that contain certain text, you can use the COUNTIF function. In the example above “*” is a wildcard matching any number of characters. In the example, the active cell contains this formula: =COUNTIF(B4:B11,”*a*”) …
This tutorial shows how to calculate Count missing values in Excel using the example below; Formula =SUMPRODUCT(–(COUNTIF(list1,list2)=0)) Explanation To count the values in one list that are missing from another list, you can use a formula based on the COUNTIF and SUMPRODUCT functions. In the example shown, the formula in H6 is: =SUMPRODUCT(–(COUNTIF(list1,list2)=0)) Which returns …
This tutorial shows how to Count cells that contain text in Excel using the example below; Formula =COUNTIF(range,”*”) Explanation To count the number of cells that contain text (i.e. not numbers, not errors, not blank), use the COUNTIF function and a wildcard. “*” is a wildcard matching any number of characters. Do you want to count …
This tutorial shows how to Count cells that do not contain in Excel using the example below; Formula =COUNTIF(range,“<>*text*”) Explanation To count the number of cells that do not contain certain text, you can use the COUNTIF function. In the example above “*” is a wildcard matching any number of characters. In the example, the …
This tutorial shows how to Count cells ‘equal to’ in Excel using the example below; Formula =COUNTIF(range,value) Explanation To count the number of cells equal to a specific values, you can use the COUNTIF function. In the example shown, G6 contains this formula: =COUNTIF(D5:D11,”red”) How this formula works The COUNTIF function is fully automatic — it …
This tutorial shows how to Count cells that end with in Excel using the example below; Formula =COUNTIF(range,”*text”) Explanation To count the number of cells that end with specific text, you can use the COUNTIF function. In the example above “*” is a wildcard matching any number of characters and cell F4 contains this formula: =COUNTIF(B4:B11,”*r”) How the …
This tutorial shows how to Count cells equal to one of many things using the example below; Formula =SUMPRODUCT(COUNTIF(range,things)) Explanation To count the number of cells equal to one of many values, you can use the COUNTIF function inside of SUMPRODUCT. In the example shown, cell G5 contains this formula: =SUMPRODUCT(COUNTIF(B5:B10,things)) Note COUNTIF is not case-sensitive. …
This tutorial shows how to Count long numbers without COUNTIF in Excel using the example below; Formula =SUMPRODUCT(–(A:A=A1)) Explanation This is an annoyingly long introduction, but the context is important, sorry! If you try to count very long numbers (16+ digits) in a range with COUNTIF, you may see incorrect results, due to a bug …
This tutorial shows how to Count cells equal to either x or y in Excel using the example below; Formula =COUNTIF(range,value1) + COUNTIF(range,value2) Explanation To count the number of cells equal to either one value OR another, you use formula that uses the COUNTIF function twice. In the example shown, cell E5 contains this formula: =COUNTIF(B4:B9,”apples”)+COUNTIF(B4:B9,”pears”) …
This tutorial shows how to Count occurrences in entire Excel Workbook using the example below; Formula =SUMPRODUCT(COUNTIF(INDIRECT(“‘”&sheets&”‘!”&range),criteria)) Explanation To count matches in entire workbook, you can use a formula based on the COUNTIF and SUMPRODUCT functions. In the example shown, the formula in D5 is: =SUMPRODUCT(COUNTIF(INDIRECT(“‘”&sheets&”‘!A1:Z10000″),B5)) where “sheets” is the named range B8:B10. Context This …
This tutorial shows how to Count cells greater than in Excel using the example below; Formula =COUNTIF(range,”>X”) Explanation To count the number of cells that have values greater than a particular number, you can use the COUNTIF function. In the example above X represents the threshold above which you want to count. In the example …
This tutorial shows how to Count total matches in two ranges in Excel using the example below; Formula =SUMPRODUCT(COUNTIF(range1,range2)) Explanation If you want to compare two ranges, and count total matches between the two ranges, you can use a formula that combines the COUNTIF and SUMPRODUCT functions. Context Suppose you have a “master” list of some …
This tutorial shows how to Count cells less than in Excel using the example below; Formula =COUNTIF(range,”<X”) Explanation To count the number of cells that contain values less than a particular number, you can use the COUNTIF function. In the generic form of the formula (above) rng represents a range of cells that contain numbers, …
This tutorial shows how to Count unique text values in a range in Excel using the example below; Formula =SUMPRODUCT(–(FREQUENCY(MATCH(data,data,0),ROW(data)-ROW(data.firstcell)+1)>0)) Explanation If you need to count unique text values in a range, you can use a formula that uses several functions: FREQUENCY , MATCH, ROW and SUMPRODUCT. It’s also possible to use COUNTIF, as explained …
This tutorial shows how to Count cells not equal to in Excel using the example below; Formula =COUNTIF(range,”X”) Explanation To count the number of cells that contain values not equal to a particular value, you can use the COUNTIF function. In the example above X represents the value you don’t want to count. All other values will …
This tutorial shows how to Count unique values in a range with COUNTIF in Excel. using the example below; Formula =SUMPRODUCT(1/COUNTIF(data,data)) Explanation If you need to count the number of unique values in a range of cells (named “data” in the example below), you can use a formula that uses COUNTIF and SUMPRODUCT. How the …
This tutorial shows how to Count cells not equal to many things in Excel using the example below; Formula =SUMPRODUCT(–(ISNA(MATCH(data,exclude,0)))) Explanation To count cells not equal to any of many things, you can use a formula based on the MATCH, ISNA, and SUMPRODUCT functions. In the example shown, the formula in cell F5 is: =SUMPRODUCT(–(ISNA(MATCH(data,exclude,0)))) …
This tutorial shows how to COUNTIF with non-contiguous range in Excel using the example below; Formula =SUM(COUNTIF(INDIRECT({“range1″,”range2″,”range3”}),criteria)) Explanation To use count a non-contiguous range with criteria, you can use the COUNTIF function together with INDIRECT and SUM. In the example shown, cell I5 contains this formula: =SUM(COUNTIF(INDIRECT({“B5:B8″,”D7:D10″,”F6:F11″}),”>50″)) How this formula works COUNTIF counts the number of …
This tutorial shows how to Count cells that are blank in Excel using the example below; Formula =COUNTBLANK(range) Explanation To count the number of cells that are blank, you can use the COUNTBLANK function. In the example, the active cell contains this formula: =COUNTBLANK(B4:B8) How this formula works COUNTIF counts the number of cells in the range …
This tutorial shows how to COUNTIFS with multiple criteria and OR logic in Excel using the example below; Formula =SUM(COUNTIFS(range,{“red”,”blue”,”green”})) Explanation To count with multiple criteria and OR logic, you can use the COUNTIFS function with an array constant. In the example shown, the formula in H6 is: =SUM(COUNTIFS(D4:D11,{“complete”,”pending”})) How this formula works By default, the …
This tutorial shows how to Count cells that begin with in Excel using the example below; Formula =COUNTIF(range,”text*”) Explanation To count the number of cells that begin with certain text, you can use the COUNTIF function. In the example above “*” is a wildcard matching any number of characters. In the example, the active cell contains …
This tutorial shows how to work Running count of occurrence in list in Excel using the example below; Formula =COUNTIF($A$1:A1,value) Explanation To create a running count of certain values that appear in range of cells, you can use the COUNTIF with a “mixed reference” to create a running total. In the example shown, the formula in C5 …
This tutorial shows how to Count cells that contain either x or y in Excel using the example below; Formula =SUMPRODUCT(–((ISNUMBER(FIND(“abc”,range)) + ISNUMBER(FIND(“def”,range)))>0)) Explanation To count cells that contain either one value or another, you an either use a helper column then tally up the count, or a more complex single cell formula. Background When …
This tutorial shows Summary count with COUNTIF in Excel using the example below; Formula =COUNTIF(range,criteria) Explanation When working with data, a common need is to perform summary calculations that show total counts in different ways. For example, total counts by category, color, size, status, etc. The COUNTIF function is a good way to generate these kinds …
What is COUNTIF function in Excel? COUNTIF function is one of Statistical functions in Microsoft Excel used to count the number of cells that meet a criterion; for example, to count the number of times a particular city appears in a customer list.In its simplest form, COUNTIF says: =COUNTIF(Where do you want to look?, What …
To retrieve the first match in two ranges of values, you can use a formula based on the INDEX, MATCH, and COUNTIF functions. Formula =INDEX(range2,MATCH(TRUE,COUNTIF(range1,range2)>0,0)) Explanation In the example shown, the formula in G5 is: =INDEX(range2,MATCH(TRUE,COUNTIF(range1,range2)>0,0)) where “range1” is the named range B5:B8, “range2” is the named range D5:D7. How this formula works In this example the named range …
To test if all values in a range are at least a certain threshold value, you can use the COUNTIF function together with the NOT function. Formula =NOT(COUNTIF(range,”<65″)) Explanation In the example shown, the formula in G5 is: =NOT(COUNTIF(B5:F5,”<65″)) How this formula works At the core, this formula uses the COUNTIF function to count any …
To confirm that a range of cells all have the same value, you can use a formula based on the COUNTIF function. See illustration below: Formula =COUNTIF(range,”<>value”)=0 Explanation In the example shown, the formula in C9 is: =COUNTIF(C5:C8,”<>ok”)=0 Note: this formula is not case-sensitive, you can find a case-sensitive formula here. How this formula works This …