Skip to content
Free Excel Tutorials
  • Home
  • Excel For Beginners
  • Excel Intermediate
  • Advanced Excel For Experts

Data Analysis

  • How to calculate correlation coefficient Correlation in Excel
  • Conflicting Multiple Conditional Formatting Rules in Excel
  • How to Sort by Color in Excel
  • How to do a t-Test in Excel?
  • Excel Pie Chart

References

  • How to get address of last cell in range in Excel
  • Extract all partial matches in Excel
  • Two-column Lookup in Excel
  • Complete List of Excel Lookup and Reference Functions, References and Examples
  • How to create dynamic named range with OFFSET in Excel

Data Validations

  • Excel Data validation unique values only
  • Prevent invalid data entering in specific cells
  • Excel Data validation number multiple 100
  • Excel Data validation require unique number
  • Excel Data validation must contain specific text

Excel Data validation exists in list

by

Using the example below, this tutorial shows how to create Data validation exists in list in Excel.

Formula

=COUNTIF(list,A1)>0

Explanation

Note: Excel has a built-in data validation rules for dropdown lists. This page explains how to create a your own validation rule for lists when you don’t want the dropdown behavior.

Worked Example:   Summary count with percentage breakdown in Excel

To allow only values from a list in a cell, you can use data validation with a custom formula based on the COUNTIF function.

In the example shown, the data validation applied to C5:C9 is:

=COUNTIF(colors,C5)>0

How this formula works

Data validation rules are triggered when a user adds or changes a cell value.

Worked Example:   Count missing values in Excel

In this case, the COUNTIF function is part of an expression that returns TRUE when a value exists in a specified range or list, and FALSE if not.

The COUNTIF function simply counts occurrences of the value in the list. Any count greater than zero will pass validation.

Worked Example:   Count unique values in a range with COUNTIF in Excel

Note:  Cell references in data validation formulas are relative to the upper left cell in the range selected when the validation rule is defined, in this case C5.

Post navigation

Previous Post:

VLOOKUP without #N/A error in Excel

Next Post:

How to Create Gantt Chart in Excel

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Learn Basic Excel

Ribbon
Workbook
Worksheets
Format Cells
Find & Select
Sort & Filter
Templates
Print
Share
Protect
Keyboard Shortcuts

Categories

  • Charts
  • Data Analysis
  • Data Validation
  • Excel Functions
    • Cube Functions
    • Database Functions
    • Date and Time Functions
    • Engineering Functions
    • Financial Functions
    • Information Functions
    • Logical Functions
    • Lookup and Reference Functions
    • Math and Trig Functions
    • Statistical Functions
    • Text Functions
    • Web Functions
  • Excel VBA
  • Excel Video Tutorials
  • Formatting
  • Grouping
  • Others

Logical Functions

  • How to use Excel NOT Function
  • How to return blank in place of #DIV/0! error in Excel
  • IFS function: Description, Usage, Syntax, Examples and Explanation
  • IF with wildcards in Excel
  • AND function: Description, Usage, Syntax, Examples and Explanation

Date Time

  • Display Days in month in Excel
  • How to calculate months between dates in Excel
  • Calculate expiration date in Excel
  • Series of dates by day
  • Convert date string to date time in Excel

Grouping

  • How to randomly assign data to groups in Excel
  • Map inputs to arbitrary values in Excel
  • Group times into 3 hour buckets in Excel
  • Group numbers at uneven intervals in Excel
  • Categorize text with keywords in Excel

General

  • How to fill cell ranges with random number from fixed set of options in Excel
  • How to add sequential row numbers to a set of data in Excel
  • Split Cell Content Using Text to Columns in Excel
  • Check if multiple cells have same value in Excel
  • How to Insert Cells, Row and Rows in Excel
© 2023 xlsoffice . All Right Reserved. | Teal Smiles | Abbreviations And Their Meaning