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Lookup and Reference Examples

  • LOOKUP function: Description, Usage, Syntax, Examples and Explanation
  • How to get first column number in range in Excel
  • Complete List of Excel Lookup and Reference Functions, References and Examples
  • Lookup entire row in Excel
  • Extract data with helper column in Excel

Data Analysis Examples

  • How to combine 2 or more chart types in a single chart in Excel
  • How to Create Area Chart in Excel
  • Get column index in Excel Table
  • Remove Duplicates Example in Excel
  • How to create Gauge Chart in Excel

Data Validation Examples

  • Excel Data validation require unique number
  • Data validation must not exist in list
  • Excel Data validation with conditional list
  • Excel Data validation no punctuation
  • Excel Data validation number multiple 100

Subtotal function in Excel

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The SUBTOTAL function ignores any rows that are not included in the result of a filter, no matter which function_num value you use. The SUBTOTAL function is designed for columns of data, or vertical ranges.

Use the SUBTOTAL function in Excel instead of SUM, COUNT, MAX, etc. to ignore rows hidden by a filter or manually hidden rows.

Rows Hidden by a Filter

1. For example, the SUM function below calculates the total sales.

Worked Example:   How to get original number from percent change in Excel

2. Apply a filter.

3. The SUM function includes rows hidden by a filter.

4. The SUBTOTAL function ignores rows hidden by a filter and calculates the correct result.

Note: 109 is the argument for Sum if you use the SUBTOTAL function.

5. It’s not easy to remember which argument belongs to which function. Fortunately, the AutoComplete feature in Excel helps you with this.

Worked Example:   Examples of Sum with Or Criteria in Excel

Note: instead of using 101 (AVERAGE) for the first argument, you could also use 1 (AVERAGE), instead of using 102 (COUNT), you could also use 2 (COUNT), etc. When filtering data, there’s no difference between the numbers 101-111 and the numbers 1-11. We recommend using the numbers 101-111 because Excel uses these numbers in total rows at the end of tables.

Manually Hidden Rows

1. For example, the SUM function below sums a range of cells.

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2. Hide row 2.

3. The SUM function includes manually hidden rows.

4. The SUBTOTAL function ignores manually hidden rows and calculates the correct result.

Note: when hiding rows, the numbers 101-111 ignore manually hidden rows (step 4). The numbers 1-11 include manually hidden rows but remember, SUM, COUNT, MAX, etc. give the exact same result (step 3).

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