SUBTOTAL function in Excel

SUBTOTAL function: Description, Usage, Syntax, Examples and Explanation

What is SUBTOTAL function in Excel? SUBTOTAL function is one of the Math and Trig functions in Microsoft Excel that returns a subtotal in a list or database. It is generally easier to create a list with subtotals by using the Subtotal command in the Outline group on the Data tab in the Excel desktop application. Once the subtotal list is …

Count visible rows in a filtered list in Excel

This tutorial shows how to Count visible rows in a filtered list in Excel using the example below; Formula =SUBTOTAL(3,range) Explanation If you want to count the number of visible items in a filtered list, you can use the SUBTOTAL function, which automatically ignores rows that are hidden by a filter. The SUBTOTAL function can perform calculations …

Count visible rows only with criteria in Excel

This tutorial shows how to Count visible rows only with criteria in Excel using the example below; Formula =SUMPRODUCT((range=criteria)*(SUBTOTAL(3,OFFSET(range,rows,0,1)))) Explanation To count visible rows only with criteria, you can use a rather complex formula based on SUMPRODUCT, SUBTOTAL, and OFFSET. The problem The SUBTOTAL function can easily generate sums and counts for hidden and non-hidden …

Subtotal by color in Excel

This tutorial shows how to Subtotal by color in Excel using the example below; If you need to subtotal numbers by color, you can easily do so with the SUMIF function. Formula =SUMIF(color_range,criteria,number_range) Explanation In the example shown, the formula in G5 is: =SUMIF($B$4:$B$11,F5,$D$4:$D$11) How this formula works The SUMIF function takes three arguments: range, …

Subtotal by invoice number in Excel

This tutorial shows how to Subtotal by invoice number in Excel using the example below; Formula =IF(COUNTIF(range,criteria)=1,SUMIF(range,criteria,sumrange,””) Explanation To subtotal values by invoice number, you can use a formula based on COUNTIF and SUMIF. In the example shown, the formula in E5 is: =IF(COUNTIF($B$5:B5,B5)=1,SUMIF($B:$B,B5,$D:$D),””) How this formula works This formula uses COUNTIF with an expanding range to …

Subtotal invoices by age in Excel

This tutorial shows how to Subtotal invoices by age in Excel using the example below; Formula =SUMIF(age,criteria,amount) Explanation If you need to subtotal invoice amounts by age, you can easily do so with the SUMIF function. In the example shown, the formula in G5 is: =SUMIF(age,G5,amount) Where age is a named range for the range …

Sum visible rows in a filtered list in Excel

This tutorial shows how to Sum visible rows in a filtered list in Excel using the example below; Formula =SUBTOTAL(9,range) Explanation If you want to sum only the visible rows in a filtered list (i.e. only those rows not filtered out), you can use the SUBTOTAL function with function number 9 or 109. What makes SUBTOTAL …