Skip to content
Free Excel Tutorials
  • Home
  • Excel For Beginners
  • Excel Intermediate
  • Advanced Excel For Experts

Data Analysis

  • How To Sort One Column or Multiple Columns in Excel
  • Get column name from index in Excel Table
  • Conditional Formatting Color Scales Examples in Excel
  • Data Series in Excel
  • How to Create One and Two Variable Data Tables in Excel

References

  • Convert text string to valid reference in Excel using Indirect function
  • Extract all partial matches in Excel
  • How to get address of named range in Excel
  • Complete List of Excel Lookup and Reference Functions, References and Examples
  • How to get relative column numbers in a range in Excel

Data Validations

  • Excel Data validation unique values only
  • Excel Data validation number multiple 100
  • Excel Data validation allow uppercase only
  • Excel Data validation must not contain
  • Excel Data validation whole percentage only

Count if row meets internal criteria in Excel

by

This tutorial shows how to Count if row meets internal criteria in Excel using the example below;

To count rows in a table that meet internal, calculated criteria, without using a helper column, you can use the SUMPRODUCT function.

Formula

=SUMPRODUCT(--(logical_expression))

Explanation

Context

Imagine you have a table of sales figures for several products. You have a column for sales last month and a column for sales in the current month. You want to count products (rows) where current sales are less than sales last month. You can’t use COUNTIFs for this, because COUNTIFs is a range-based function. One option is to add a helper column that subtracts last month’s sales from this month’s sales, then use COUNTIF to count results less than zero. But what if you don’t want to (or can’t) add a helper column? In that case, you can can use SUMPRODUCT.

Worked Example:   Sum 2d range with multiple criteria in Excel

In the example shown, the formula in cell G6 is:

=SUMPRODUCT(--(C5:C10>D5:D10))

How this formula works

SUMPRODUCT is designed to work with arrays. It multiplies corresponding elements in two or more arrays and sums the resulting products. As a result, you can use SUMPRODUCT to process arrays that result from criteria being applied to a range of cells. The result of such operations will be arrays, which SUMPRODUCT can handle natively,  without requiring Control Shift Enter syntax.

Worked Example:   Count visible rows only with criteria in Excel

In this case, we simply compare the values in column C to the values in column D using a logical expression:

C5:C10>D5:D10

Since we are dealing with ranges (arrays), the result is an array of TRUE FALSE values like this:

Worked Example:   Count unique text values in a range in Excel

{FALSE;TRUE;FALSE;TRUE;FALSE;FALSE}

To coerce these into ones and zeros, we use a double negative operator (also called a double unary):

--(C5:C10>D5:D10)

Which produces and array like this:

{0;1;0;1;0;0}

which is then processed by SUMPRODUCT. Since there is only one array, SUMPRODUCT simply adds up the elements in the array and returns a total.

Post navigation

Previous Post:

Count if row meets multiple internal criteria in Excel

Next Post:

Count dates in given year in Excel

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Learn Basic Excel

Ribbon
Workbook
Worksheets
Format Cells
Find & Select
Sort & Filter
Templates
Print
Share
Protect
Keyboard Shortcuts

Categories

  • Charts
  • Data Analysis
  • Data Validation
  • Excel Functions
    • Cube Functions
    • Database Functions
    • Date and Time Functions
    • Engineering Functions
    • Financial Functions
    • Information Functions
    • Logical Functions
    • Lookup and Reference Functions
    • Math and Trig Functions
    • Statistical Functions
    • Text Functions
    • Web Functions
  • Excel VBA
  • Excel Video Tutorials
  • Formatting
  • Grouping
  • Others

Logical Functions

  • TRUE function: Description, Usage, Syntax, Examples and Explanation
  • Return blank if in Excel
  • IF with boolean logic in Excel
  • OR function: Description, Usage, Syntax, Examples and Explanation
  • How to use Excel FALSE Function

Date Time

  • Convert text to date in Excel
  • Convert Excel time to decimal seconds
  • How to calculate project start date based on end date in Excel
  • Assign points based on late time in Excel
  • Add months to date in Excel

Grouping

  • If cell contains one of many things in Excel
  • Group times into 3 hour buckets in Excel
  • Group numbers at uneven intervals in Excel
  • Group times into unequal buckets in Excel
  • Group numbers with VLOOKUP in Excel

General

  • How to add sequential row numbers to a set of data in Excel
  • Basic error trapping example in Excel
  • Mark Workbook as Final in Excel
  • Share Excel data with Word documents
  • How to get original number from percent change in Excel
© 2023 xlsoffice . All Right Reserved. | Teal Smiles | Abbreviations And Their Meaning