Skip to content
Free Excel Tutorials
  • Home
  • Excel For Beginners
  • Excel Intermediate
  • Advanced Excel For Experts

Data Analysis

  • How to calculate average last N values in a table in Excel
  • Chart Axes in Excel
  • How to combine 2 or more chart types in a single chart in Excel
  • How To Sort One Column or Multiple Columns in Excel
  • Create Scatter Chart in Excel

References

  • How to get last row in numeric data in Excel
  • Get nth match with INDEX / MATCH in Excel
  • Perform case-sensitive Lookup in Excel
  • How to get address of last cell in range in Excel
  • How to get first column number in range in Excel

Data Validations

  • Excel Data validation exists in list
  • Excel Data validation unique values only
  • Excel Data validation specific characters only
  • Excel Data validation no punctuation
  • How To Create Drop-down List in Excel

Extract multiple matches into separate rows in Excel

by

This tutorial shows how to calculate Extract multiple matches into separate rows in Excel using the example below;

Explanation

To extract multiple matches to separate cells, in separate rows, you can use an array formula based on INDEX and SMALL. In the example shown, the formula in E5 is:

{=IFERROR(INDEX(names,SMALL
(IF(groups=E$4,ROW(names)-MIN(ROW
(names))+1),ROWS($E$5:E5))),"")}

This is an array formula and must be entered with Control + Shift + Enter.

After you enter the formula in the first cell, drag it down and across to fill in the other cells.

Worked Example:   Sum bottom n values with criteria in Excel

How this formula works

Note: this formula uses two named ranges: “names” refers to C4:C11, and “groups” refers to B4:B11. These names are defined in the screen shot above as well.

The gist of this formula is this: we are using the SMALL function to get a row number that corresponds to an “nth match”. Once we have the row number, we simply pass it into the INDEX function function, which returns the value at that row.

The trick is that SMALL is working with an array that is dynamically constructed by IF in this bit:

IF(groups=E$4,ROW(names)-MIN(ROW(names))+1)

This snippet tests the named range “groups” for the value in E4. If found, it returns a “normalized” row number from an array of row numbers created with this part of the formula:

ROW(names)-MIN(ROW(names))+1

The result is an array that contains row numbers where there is a match, and FALSE where not. The array looks something like this:

Worked Example:   Categorize text with keywords in Excel

{1;FALSE;FALSE;FALSE;FALSE;6;FALSE}

This array goes into SMALL. The k value for SMALL (nth) comes from an expanding range:

ROWS($E$5:E5)

When copied down the result table, the range expands, causing k (nth) to increment. The SMALL function returns each matching row number, which is supplied to the INDEX function as row_num, with the named range “names” as the array.

Worked Example:   Basic text sort formula in Excel

Handling errors

When ROWS returns a value for k that does not exist, SMALL throws a #NUM error. This happens after all matches have occurred. To suppress the error, we use IFERROR to catch the error and return an empty string (“”).

Post navigation

Previous Post:

Extract multiple matches into separate columns in Excel

Next Post:

Faster VLOOKUP with 2 VLOOKUPS in Excel

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Learn Basic Excel

Ribbon
Workbook
Worksheets
Format Cells
Find & Select
Sort & Filter
Templates
Print
Share
Protect
Keyboard Shortcuts

Categories

  • Charts
  • Data Analysis
  • Data Validation
  • Excel Functions
    • Cube Functions
    • Database Functions
    • Date and Time Functions
    • Engineering Functions
    • Financial Functions
    • Information Functions
    • Logical Functions
    • Lookup and Reference Functions
    • Math and Trig Functions
    • Statistical Functions
    • Text Functions
    • Web Functions
  • Excel VBA
  • Excel Video Tutorials
  • Formatting
  • Grouping
  • Others

Logical Functions

  • IF with boolean logic in Excel
  • AND function: Description, Usage, Syntax, Examples and Explanation
  • How to return blank in place of #DIV/0! error in Excel
  • IF, AND, OR and NOT Functions Examples in Excel
  • FALSE function: Description, Usage, Syntax, Examples and Explanation

Date Time

  • Display the current date and time in Excel
  • DATE function: Description, Usage, Syntax, Examples and Explanation
  • Pad week numbers with zeros in Excel
  • How to Calculate Age in Excel
  • Get first day of previous month in Excel

Grouping

  • Group times into unequal buckets in Excel
  • Group times into 3 hour buckets in Excel
  • Running count group by n size in Excel
  • How to randomly assign data to groups in Excel
  • Calculate conditional mode with criteria in Excel

General

  • 44 Practical Excel IF function Examples
  • How to add sequential row numbers to a set of data in Excel
  • Freeze and Unfreeze Panes in Excel
  • Subtotal by invoice number in Excel
  • How to Insert Cells, Row and Rows in Excel
© 2023 xlsoffice . All Right Reserved. | Teal Smiles | Abbreviations And Their Meaning