Skip to content
Free Excel Tutorials
  • Home
  • Excel For Beginners
  • Excel Intermediate
  • Advanced Excel For Experts

Data Analysis

  • Subtotal function in Excel
  • How to create Gauge Chart in Excel
  • How To Create Frequency Distribution in Excel
  • How to create Checklist in Excel
  • Conditional Formatting New Rule with Formulas in Excel

References

  • How to use Excel TRANSPOSE Function
  • How to reference named range different sheet in Excel
  • Convert text string to valid reference in Excel using Indirect function
  • How to get address of first cell in range in Excel
  • How to get last row in numeric data in Excel

Data Validations

  • Excel Data validation exists in list
  • Excel Data validation whole percentage only
  • Excel Data validation with conditional list
  • Excel Data validation must begin with
  • Excel Data validation date in next 30 days

Add Outline to Data in Excel

by

Outlining data makes your data easier to view. In this example we will total rows of related data and collapse a group of columns.

1. First, sort the data on the Company column.

2. On the Data tab, in the Outline group, click Subtotal.

3. Select the Company column, the column we use to outline our worksheet.

4. Use the Count function.

5. Check the Company check box.

6. Click OK.

Result:

7. To collapse a group of cells, click a minus sign. You can use the numbers to collapse or expand groups by level. For example, click the 2 to only show the subtotals.

Note: click the 1 to only show the Grand Count, click the 3 to show everything.

To collapse a group of columns, execute the following steps.

8. For example, select column A and B.

9. On the Data tab, in the Outline group, click Group.


10. Click the minus sign above column C (it will change to a plus sign).

Result:

11. To remove the outline, click any cell inside the data set and on the Data tab, in the Outline group, click Subtotal, Remove all.

Post navigation

Previous Post:

COSH function: Description, Usage, Syntax, Examples and Explanation

Next Post:

Excel Data validation require unique number

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Learn Basic Excel

Ribbon
Workbook
Worksheets
Format Cells
Find & Select
Sort & Filter
Templates
Print
Share
Protect
Keyboard Shortcuts

Categories

  • Charts
  • Data Analysis
  • Data Validation
  • Excel Functions
    • Cube Functions
    • Database Functions
    • Date and Time Functions
    • Engineering Functions
    • Financial Functions
    • Information Functions
    • Logical Functions
    • Lookup and Reference Functions
    • Math and Trig Functions
    • Statistical Functions
    • Text Functions
    • Web Functions
  • Excel VBA
  • Excel Video Tutorials
  • Formatting
  • Grouping
  • Others

Logical Functions

  • IF function: Description, Usage, Syntax, Examples and Explanation
  • How to use Excel AND Function
  • Return blank if in Excel
  • How to use Excel NOT Function
  • NOT function: Description, Usage, Syntax, Examples and Explanation

Date Time

  • Display Date is workday in Excel
  • Get project end date in Excel
  • Add days exclude certain days of week in Excel
  • How to Calculate Age in Excel
  • Calculate expiration date in Excel

Grouping

  • How to randomly assign data to groups in Excel
  • If cell contains one of many things in Excel
  • Group times into 3 hour buckets in Excel
  • Map text to numbers in Excel
  • Group times into unequal buckets in Excel

General

  • Currency vs Accounting Format in Excel
  • Using Existing Templates in Excel
  • How to generate random number between two numbers in Excel
  • Excel Operators
  • Transpose: Switch ‘Rows to Columns’ or ‘Columns to Rows’ in Excel
© 2025 xlsoffice . All Right Reserved. | Teal Smiles | Abbreviations And Their Meaning