Skip to content
Free Excel Tutorials
  • Home
  • Excel For Beginners
  • Excel Intermediate
  • Advanced Excel For Experts

Data Analysis

  • How to Create Column Chart in Excel
  • Excel Pie Chart
  • How to create a Histogram in Excel
  • Example of COUNTIFS with variable table column in Excel
  • How to combine 2 or more chart types in a single chart in Excel

References

  • How to use Excel ROW Function
  • Find closest match in Excel
  • How to get last row in numeric data in Excel
  • How to use Excel INDIRECT Function
  • Two-column Lookup in Excel

Data Validations

  • How To Create Drop-down List in Excel
  • Excel Data validation exists in list
  • Excel Data validation date in specific year
  • Data validation must not exist in list
  • Excel Data validation require unique number

Understanding Pivot Tables in Excel

by

How to insert pivot table / pivot chart in excel?

  • Insert a Pivot Table
  • Drag fields
  • Sort and Filter
  • Change Summary Calculation
  • Two-dimensional Pivot Table

Pivot tables are one of Excel’s most powerful features. A pivot table allows you to extract the significance from a large, detailed data set.

Our data set consists of 213 records and 6 fields. Order ID, Product, Category, Amount, Date and Country.

Insert a Pivot Table

To insert a pivot table, execute the following steps.

1. Click any single cell inside the data set.

2. On the Insert tab, in the Tables group, click PivotTable.

The following dialog box appears. Excel automatically selects the data for you. The default location for a new pivot table is New Worksheet.

3. Click OK.

Drag fields

The PivotTable Fields pane appears. To get the total amount exported of each product, drag the following fields to the different areas.

1. Product field to the Rows area.

2. Amount field to the Values area.

3. Country field to the Filters area.

Below you can find the pivot table. Bananas are our main export product. That’s how easy pivot tables can be!

Sort

To get Banana at the top of the list, sort the pivot table.

1. Click any cell inside the Sum of Amount column.

2. Right click and click on Sort, Sort Largest to Smallest.

Result.

Filter

Because we added the Country field to the Filters area, we can filter this pivot table by Country. For example, which products do we export the most to France?

1. Click the filter drop-down and select France.

Result. Apples are our main export product to France.

Note: you can use the standard filter (triangle next to Row Labels) to only show the amounts of specific products.

Change Summary Calculation

By default, Excel summarizes your data by either summing or counting the items. To change the type of calculation that you want to use, execute the following steps.

1. Click any cell inside the Sum of Amount column.

2. Right click and click on Value Field Settings.

3. Choose the type of calculation you want to use. For example, click Count.

4. Click OK.

Result. 16 out of the 28 orders to France were ‘Apple’ orders.

Two-dimensional Pivot Table

If you drag a field to the Rows area and Columns area, you can create a two-dimensional pivot table. First, insert a pivot table. Next, to get the total amount exported to each country, of each product, drag the following fields to the different areas.

1. Country field to the Rows area.

2. Product field to the Columns area.

3. Amount field to the Values area.

4. Category field to the Filters area.

Below you can find the two-dimensional pivot table.

To easily compare these numbers, create a pivot chart and apply a filter. Maybe this is one step too far for you at this stage, but it shows you one of the many other powerful pivot table features Excel has to offer.

Post navigation

Previous Post:

Find, Select, Replace and Go To Special in Excel

Next Post:

What-If Analysis: Scenarios and Goal Seek in Excel

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Learn Basic Excel

Ribbon
Workbook
Worksheets
Format Cells
Find & Select
Sort & Filter
Templates
Print
Share
Protect
Keyboard Shortcuts

Categories

  • Charts
  • Data Analysis
  • Data Validation
  • Excel Functions
    • Cube Functions
    • Database Functions
    • Date and Time Functions
    • Engineering Functions
    • Financial Functions
    • Information Functions
    • Logical Functions
    • Lookup and Reference Functions
    • Math and Trig Functions
    • Statistical Functions
    • Text Functions
    • Web Functions
  • Excel VBA
  • Excel Video Tutorials
  • Formatting
  • Grouping
  • Others

Logical Functions

  • Check multiple cells are equal in Excel
  • IF function: Description, Usage, Syntax, Examples and Explanation
  • Nested IF function example in Excel
  • NOT function: Description, Usage, Syntax, Examples and Explanation
  • SWITCH function: Description, Usage, Syntax, Examples and Explanation

Date Time

  • Calculate total hours that fall between two times in Excel
  • Pad week numbers with zeros in Excel
  • MONTH function: Description, Usage, Syntax, Examples and Explanation
  • Calculate number of hours between two times in Excel
  • Basic timesheet formula with breaks in Excel

Grouping

  • How to randomly assign people to groups in Excel
  • Calculate conditional mode with criteria in Excel
  • Categorize text with keywords in Excel
  • Group arbitrary text values in Excel
  • If cell contains one of many things in Excel

General

  • Share Excel data with Word documents
  • Split Cell Content Using Text to Columns in Excel
  • Count cells less than in Excel
  • Using Existing Templates in Excel
  • Subtotal invoices by age in Excel
© 2023 xlsoffice . All Right Reserved. | Teal Smiles | Abbreviations And Their Meaning